This policy is made compliant with the General Data Protection Regulation (the “GDPR”), (Regulation (EU) 2016/679) and is therefore also compliant with Directive 95/46/EC and with the Data Protection Act (Cap. 586) of the laws of Malta.
2.1. The terms “you” and “user” as used herein refer to all individuals (job seekers, employers or entities) accessing the Site.
2.2. “Personal Data” means information that specifically identifies an individual or that is linked to information that identifies a specific individual.
This policy is based on the following data protection principles:
3.1. The processing of personal data shall take place in a lawful, fair and transparent way;
3.2. The collecting of personal data shall only be performed for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
3.3. The collecting of personal data shall be adequate, relevant and limited to what is necessary in relation to the purpose for which they are processed;
3.4. The personal data shall be accurate and where necessary, kept up to date;
3.5. Every reasonable step shall be taken to ensure that personal data that are inaccurate having regard to the purposes for which they are processed, are erased or rectified without delay;
3.6. Personal data shall be kept in a form which permits identification of the data subject for no longer than it is necessary for the purpose for which the personal data are processed;
3.7. All personal data shall be kept confidential and stored in a manner that ensures appropriate security;
3.8. Personal data shall not be shared with third parties except when necessary in order for them to provide services upon agreement.
4. Information Collection
4.1. Job Seekers
4.1.1. Our primary purpose for collecting Personal Data is to provide you with the services and features in relation to information about situations vacant.
4.1.2. Our goal is to provide the best possible employment opportunities that are tailored to you. To achieve this, we need to process certain information about you. This will enable us to provide you with the best opportunities and should save you time in not having to search through information about jobs and services that are not relevant to you. Depending on how you interact with us, the personal information we collect from you may vary. This information may consist of your name; surname, mobile number; email address; password; CV; job preferences including category, level, type and geographical location; and preference of frequency for receiving email notifications about new jobs.
4.2.1. Our primary purpose for collecting Personal Data is to provide you with the services and features in relation to the listing of situations vacant.
4.2.2. Our goal is to make sure that you have the best staff for your organisation. We will receive data directly from you in the following ways: through the use of registration forms, contact forms and when you email us your details. Depending on how you interact with us, the personal information we collect from you may vary. This information may consist of your name; surname; e-mail address; mobile number; company name; country; physical address; company logo; and VAT Number for verification purposes.
4.3.1. To ensure that we provide you with the best service possible, we store your personal data as well as keep records of your applications, preferences and emails (job seekers); and conversations, meetings, registered jobs and placements (employers). We may also ask you to undertake a customer satisfaction survey. We deem these uses of your data to be necessary for our legitimate interests as a company providing various services to you.
4.3.2. Should you decline to provide us with any such data we may not be able to provide you with our Service.
4.3.3. When you fill the contact forms on this website, we use the personal information submitted in the form to respond to your message and in respect of the services which we provide.
4.3.4. When you visit our website the following information will automatically be processed and this solely for the use of this company:
The requested web page or download;
The status code of the request;
The date and time of connection;
The Internet address of the web site or the domain name of the computer from which you accessed the site;
The operating system of the machine running your web browser and the type and version of your web browser.
4.3.5. This information may be utilised for system administration, bug tracking and producing usage statistics. This information may be kept indefinitely and will not be disclosed to third parties. We do not sell, trade or otherwise transfer any information to third parties. This does not however include trusted third parties who would be assisting us in operating this website, conducting our business or providing a service to you and who we ensure are bound by non-disclosure policies.
4.3.7. To find out how to allow, block, delete and manage the cookies on all standard web browsers, go to the AboutCookies.org website and select the browser and version you are using.
4.3.8. The Google Analytics Advertising Feature of Demographics and Interest Reporting has been implemented on jobsinmalta.com. This means that Google Analytics will be gathering demographic (i.e. age and gender) and user interest category preferences when users visit the website. This information is gathered when users browse Google partner websites, through a Google advertising cookie in the user's browser. These cookies help to understand the types of pages that users are visiting. Jobsinmalta.com will use demographic and interest category data to create content and services which better target its users and will in no way use this data at the detriment of its users. Should users of jobsinmalta.com would like to opt-out of the Google Analytics Advertising Feature, they can do so from their personal Google Ad Settings, after logging into their Google account, or by downloading the browser extension.
5. How we use your Personal Information
5.1. Job Seekers
5.1.1. Your Personal Information is processed by us to provide you with the Service. In particular, we collect your Personal Information in order to enable us to:
match your skill sets with job vacancies to assist in finding you the positions that most suit you;
put forward your details to our clients and prospective employers for you to be considered for vacancies;
place you with our clients and prospective employers;
keep you informed of available opportunities as they arise;
contact you about service related announcements.
5.1.2. If you do not wish to receive job alerts from us you have the option to disable your profile, thereby you are accepting that you will not receive any job alerts and you will not be contacted about any job opportunities. Once the profile is disabled, any applications sent to companies will be automatically removed from the Application List of the relevant company’s profile. You will have the opportunity to log back in at any point to re-enable your profile.
5.1.3. Please note that deletion of your CV sent to any employers through the jobsinmalta.com portal, will be at the discretion of the company. If you wish to have this information deleted, you may contact the company.
5.2.1. Your Personal Information is processed by us to provide you with the Service. In particular, we collect your Personal Information in order to enable us:
To advertise your vacancies;
To find candidates who are the right fit for you or your organisation; and
To contact you about service related announcements.
5.2.2. Any information, curriculum vitae or supporting documents submitted by job seekers can only be used for the purpose of the job application. Use or misuse of such information out of context, is prohibited. Jobsinmalta.com shall in no way be held liable for any use or misuse of such information out of context.
5.3.1. We’d like to keep in touch with you about services and offers that might interest you, updates pertaining to your order, as well as occasional company news etc. We will never sell your data and we promise to keep your details safe and secure. You will always be provided with an opportunity to opt-out when you receive such information. “We”, refers to jobsinmalta.com and/or its partner companies, including Payroll Malta, talexio, and salariesinmalta.com. Please indicate your consent to receiving marketing communications via email, sms, or social media.
6. International visitors and customers
6.1. If you are visiting the website from a country outside of the European Union with laws governing data collection and use that may differ from EU law, please note that you are transferring your personal data to Malta, which may not have the same data protection laws as other countries outside of the EU. By providing your personal data, you consent to:
6.1.2. The transfer of your personal data to Malta as indicated above.
6.1.3. The collection, receipt, transmission, storage, disposal, use and disclosure of your personal data is governed by any applicable laws and regulations in force under Maltese law and that any disputes shall be subject to the jurisdiction of the Courts of Malta.
7. Information sharing and disclosure
7.1. Job Seekers
7.1.1. We fully recognize the confidentiality of the data submitted by any candidate and shall hold it in the strictest confidence.
7.1.2. Your application and CV will be directly shared or sent to our clients (prospective employers) to increase your chances of securing the job you want.
7.1.3. We may disclose your personal information in order to establish, exercise or defend our legal rights;
7.2.1. We fully recognize the confidentiality of the data submitted by any client and shall hold it in the strictest confidence.
7.2.2. The published jobs listings shall automatically feature on all the Publishing Partners and/ or Educational Institutes’ websites which are listed here: http://jobsinmalta.com/employers#network
7.2.3. Published job listings shall also be shared on jobsinmalta.com's social media pages as well as organic pages.
7.2.4. We may disclose your personal information in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
7.3.2. In addition, we may disclose personal information:
to the extent that we are required to do so by law;
in connection with any legal proceedings or prospective legal proceedings;
to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling;
to third party service providers who perform functions on our behalf (including external consultants, business associates and professional advisers such as lawyers, auditors and accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems); and;
to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
8. Data Subject Rights
8.1. Job Seekers
8.1.1. Once a profile is created, you shall have full access to the data that you have entered and shall have the opportunity to rectify, delete, amend or modify this data independently. Jobseekers shall take full responsibility for the integrity and the accuracy of the data provided. User should note that by deleting the profile, jobsinmalta.com will be totally and irrevocably removing all data.
8.2.1. You may, at any time request to know what information is held in your regard.
8.2.2. You have the right to have any inaccuracies corrected and where applicable erased, unless already deleted. Clients shall take full responsibility for the integrity and the accuracy of the data provided. Moreover, all contact details of the company account must be correct otherwise the account shall not be verified.
8.2.3. jobsinmalta.com will use its best endeavours to update and maintain your data as accurate as possible within a reasonable time. We have the right to amend job listings where we see fit. This is done with the aim of maximising the exposure of the client's vacancy.
8.2.4. Once a job is published, you may edit it, however not up to the extent that it is considered a completely new job listing. In such case, charges for a new listing shall apply.
8.3.1. We respect your privacy rights and provide you with reasonable access to the Personal Data that you may have provided through your use of the Service. Your principal rights under data protection law are:
the right for information;
the right to access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to object to processing;
the right to data portability;
the right to complain to a supervisory authority; and
the right to withdraw consent.
8.3.2. In accordance with Applicable Law, we reserve the right to withhold personal data if disclosing it would adversely affect the rights and freedoms of others.
8.3.3. To get in touch about these rights or to learn more, please contact us. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you raise.
9.1. Employers are responsible for maintaining the confidentiality of their account, billing information, profile and passwords, as applicable on jobsinmalta.com. Employers are prohibited from sharing sensitive information such as passwords or billing information with any other party, temporarily or permanently, and shall be responsible for all uses on jobsinmalta.com, whether or not authorised by the actual employer. Employers agree to immediately notify jobsinmalta.com of any unauthorised use of their account. Unless such unauthorised use of the account is the result of gross negligence and / or fraud by jobsinmalta.com, the Employer shall not hold jobsinmalta.com or any affiliate, undertaking, subsidiary or otherwise connected entity responsible in any manner.
9.2. We take appropriate security measures to protect against loss, misuse and unauthorized access, alteration, disclosure, or destruction of your information. Integrated steps to ensure the ongoing confidentiality, integrity, availability, and resilience of systems and services processing personal information, and will restore the availability and access to information in a timely manner in the event of a physical or technical incident.
9.3. If jobsinmalta.com learns of a security systems breach, we may attempt to notify you electronically so that you can take appropriate protective steps. By using this web site or providing Personal Data to us, you agree that we can communicate with you electronically regarding security, privacy and administrative issues relating to your use of this site. We may post a notice on our website if a security breach occurs. jobsinmalta.com may also send an email to you at the email address you have provided to us in these circumstances.
10. Data Retention
10.1. Job Seekers
10.1.1. We will retain your information for as long as needed to provide you with our service, or to comply with our legal obligations, resolve disputes and enforce our agreements, as follows:
We will delete your personal data from our systems if we have not had any meaningful contact with you for five years. After this period, it is likely your data will no longer be relevant for the purposes for which it was collected. By "meaningful contact", we mean, for example, communication between us (either verbal or written), or where you are actively engaging with our online services.
Applications kept under the employer's profile shall be automatically removed after 3 months from the job closing date.
Once the CV and other personal data of the candidate are transferred to the employers, employers shall become Data Controllers in their own right, and will thus have to abide by their own data protection obligations, including but not limited to, the obligation to store personal data for a period that is not longer than the one necessary for the purposes of the data processing. Employers shall take full responsibility of informing candidates within a reasonable period after obtaining the personal data, but at the latest within one month, to notify them that they are processing their information, and to provide them with details of the processing.
10.2.1. We will retain your information for as long as needed to provide you with our service, or to comply with our legal obligations, resolve disputes and enforce our agreements, as follows:
We will delete job seekers’ personal data from our systems, as well as Company profiles, if we have not had any meaningful contact for five years. After this period, it is likely this data will no longer be relevant for the purposes for which it was collected. By "meaningful contact", we mean, for example, communication between us and the job seeker or employer (either verbal or written), or where they are actively engaging with our online services.
Applications kept under the employer’s profile shall be automatically removed after 3 months from the job closing date.
Once the CV and other personal data of the candidate are transferred to you as an employer, you shall become a Data Controller in your own right, and will thus have to abide by your data protection obligations, including but not limited to, the obligation to store personal data for a period that is not longer than the one necessary for the purposes of the data processing. You shall take full responsibility of informing such candidates within a reasonable period after obtaining the personal data, but at the latest within one month, to notify them that they are processing their information, and to provide them with details of the processing.
10.2.2. Payment Safety
We do not store credit card information. All transactions are performed through a secure gateway with Secure Trading where all transactions are secured with a 256 bit security certificate and the only records kept from jobsinmalta.com are transaction details for your purchase records.
Secure Trading as a fully certified PCI DSS level 1 payment service provider, guarantees PCI compliance across their payment gateway services.
11.1. Job Seekers
11.1.1. You acknowledge and agree that you are solely responsible for the form, content and accuracy of any resume or material forwarded to employers. Any information, resumes or supporting documents submitted by you must be accurate.
11.1.2. jobsinmalta shall not be held liable for the truthfulness, accuracy, or reliability of information submitted by you to employers and will not be held responsible for the outcome of such events.
11.1.3. jobsinmalta is not responsible for and does not guarantee the truthfulness or reliability of information as provided in a job listing by employers.
11.2.1. You acknowledge and agree that you are solely responsible for the content, veracity and accuracy of the information provided in your job listing.
11.2.2. jobsinmalta.com shall not be held liable or responsible in any way for the adequacy and/or suitability of the job seekers’ applications received.
11.2.3. jobsinmalta.com is not responsible for and does not guarantee the truthfulness, accuracy, or reliability of information submitted by job seekers to you and will not be held responsible for the outcome of such events.
12. Links to other Websites
14. Contacting us
14.1. If you have any questions concerning this Site or its policies, please email us at firstname.lastname@example.org
Last Updated on: 29th May 2018 08:11